Florida Labor Law Poster Requirements: State and Federal Notices

Florida labor law poster requirements cover a set of state and federal workplace notices that every covered employer must display where employees can see them during the workday. Skipping even one exposes you to penalties as high as $16,550 per OSHA violation, though every required poster is available for free from the agency that mandates it. Most Florida workplaces need both a state stack and a federal stack on the wall.

Florida State Posters You Must Display

Several state notices apply to virtually every Florida employer. A few only kick in based on who you employ or how many.

Florida Minimum Wage

Any employer paying at least one worker the Florida minimum wage must display this notice in a conspicuous, accessible spot under Section 448.109 of the Florida Statutes. The poster shows the current hourly rate, the tipped-employee rate, and a summary of employee rights including anti-retaliation protections. The rate rises to $15.00 per hour for non-tipped employees on September 30, 2026, so the poster will need updating then. The Department of Commerce publishes an updated English and Spanish version by December 1 each year; the poster itself must be at least 8.5 by 11 inches with bold, conspicuous text.¹

Workers’ Compensation

If you carry workers’ compensation insurance, Section 440.40 requires a notice confirming coverage, with your carrier’s name and address plus the policy’s expiration date filled in.² A generic printout won’t do. Replace the notice whenever your carrier or policy changes.

Reemployment Assistance

Florida calls its unemployment program Reemployment Assistance. Section 443.151(1) requires every employer to post printed statements about benefit rights and the claims process in a place readily accessible to employees. The Department of Commerce provides the materials at no cost.³

Florida Civil Rights Act Notice

Section 760.10(11) requires every employer, employment agency, and labor organization to display the Florida Commission on Human Relations notice describing protections under the Florida Civil Rights Act.⁴ The act covers race, color, religion, sex, pregnancy, national origin, age, disability, and marital status. Download the poster free from the FCHR.⁵

Child Labor Law

Employ anyone under 18, and Section 450.045 requires a child labor poster in a conspicuous place where minors work. It must cover work hours and meal-period rules for minors. Order it from the Department of Business and Professional Regulation.⁶

E-Verify Participation

Since July 1, 2023, private employers with 25 or more employees must use E-Verify to confirm new hires’ work eligibility. Public employers and government contractors must use it regardless of size.⁷ Enrolled employers are required by their federal E-Verify Memorandum of Understanding to display the “Notice of E-Verify Participation” and “Right to Work” posters where applicants and employees can see them.

Federal Posters That Apply on Top

Fair Labor Standards Act

Every FLSA-covered employer must post the federal minimum wage and overtime notice. Under 29 CFR 516.4, it goes where employees can see it on the way to or from work.⁸ Florida’s rate is higher than the federal rate, so both posters go up and employees get whichever rate is higher.

Family and Medical Leave Act

Employers with 50 or more employees must post the FMLA notice about unpaid, job-protected leave, even if none of your current workers are eligible. Willful failure to post carries a penalty of up to $216 per offense under 29 CFR 825.300.⁹

OSHA Job Safety and Health

The “Job Safety and Health: It’s the Law” poster is required for nearly every employer under 29 CFR 1903.2. It goes in a conspicuous place where employee notices are customarily posted, and you cannot alter, deface, or cover it.¹⁰ Reproductions must be at least 8.5 by 14 inches, printed in at least 10-point type.¹¹

Equal Employment Opportunity

The current EEO notice is “Know Your Rights: Workplace Discrimination is Illegal,” required under 29 CFR 1601.30 for every employer covered by Title VII, the ADA, GINA, or the Pregnant Workers Fairness Act. It covers race, color, sex, sexual orientation, gender identity, national origin, religion, age, disability, genetic information, pregnancy, and retaliation. Failure to post can reach $698 per offense.¹²

USERRA

The Uniformed Services Employment and Reemployment Rights Act requires employers to provide a notice of rights to anyone entitled to USERRA protections, covering employees who leave for military service and their reemployment rights on return. The requirement is at 38 U.S.C. 4334.¹³

Employee Polygraph Protection Act

Employers subject to the EPPA must display a notice about employees’ rights regarding lie detector tests. Under 29 CFR 801.6, it goes in a prominent place where employees and applicants can easily read it.¹⁴

What Non-Compliance Costs

Federal penalties for missing posters vary by agency:

OSHA posting violations: up to $16,550 per violation, the same tier as other-than-serious safety violations.¹⁵
EEO posting violations: up to $698 per separate offense under the Federal Civil Penalties Inflation Adjustment Act.¹²
FMLA posting violations: up to $216 per offense for willful non-compliance.¹⁶

These federal figures reflect 2025 adjustments. A White House memorandum cancelled the scheduled 2026 inflation adjustment for civil penalties, so the numbers remain current. On the Florida side, specific posting-violation fines are less clearly defined in statute. The minimum wage poster does warn that employers found liable for intentionally violating wage requirements face a $1,000 fine per violation payable to the state, but that penalty addresses wage theft rather than the poster itself.¹

Where to Get the Posters Free

Every required poster is available at no charge from the agency that mandates it. Florida’s Department of Commerce hosts the state posters, including minimum wage and Reemployment Assistance materials.¹⁷ The workers’ compensation poster and brochures come from the Chief Financial Officer’s Division of Workers’ Compensation.¹⁸ The discrimination poster is on the FCHR site.⁵

The U.S. Department of Labor provides free federal posters in English and several other languages through its Workplace Posters page.¹⁹ The EEOC’s “Know Your Rights” poster is on eeoc.gov.²⁰

Third-party vendors sell all-in-one laminated poster sets, often as an annual subscription running $60 to $70 per year. That’s a legitimate convenience product. What isn’t legitimate is the scare mailer. Watch for envelopes stamped “FINAL NOTICE” or “SUSPENSION OF COVERAGE” that threaten thousands of dollars in fines unless you buy immediately, often sent to newly registered businesses off purchased mailing lists. No government agency sends threatening sales letters about poster purchases. Those are solicitations, not enforcement actions.

How and Where to Display Them

The common word across every posting rule is “conspicuous.” Posters go where employees actually see them during the workday: a breakroom, a hallway near the time clock, an employee entrance. A locked office, a rarely opened closet, or a spot hidden behind furniture doesn’t count. OSHA specifically prohibits altering, defacing, or covering its poster with other materials.¹⁰

Size matters for two posters with explicit dimensions. Florida’s minimum wage poster must be at least 8.5 by 11 inches with bold text and an enlarged first line.¹ OSHA’s must be at least 8.5 by 14 inches in 10-point type or larger.¹¹ If you print from agency websites, check the dimensions.

On language, Florida’s minimum wage poster is the clearest case: Section 448.109 mandates both an English and a Spanish version.¹ Most federal posters don’t legally require a Spanish version, but the DOL encourages posting in other languages when your workforce speaks them and provides free translations.²¹

If you run multiple sites, each establishment where employees work needs its own set. A poster in the main office does not cover a warehouse or storefront across town.

Remote and Hybrid Workforces

If your entire workforce is remote, you may satisfy federal posting requirements electronically, but only if all three of these are true under Department of Labor Field Assistance Bulletin No. 2020-7:

Every employee works remotely with no on-site presence.
All employees customarily receive information from the employer electronically.
All employees can view the electronic posting at any time without needing special permission to access a file or computer.²²

Burying a notice in an obscure shared folder doesn’t count. Tell workers where to find the notices and make the location easy to navigate. For hybrid workplaces, digital posting supplements but doesn’t replace physical posters. Hard copies stay on the wall for on-site workers, and electronic copies go to the remote workers through an intranet page, a shared folder, or a direct email with attached PDFs.²²

Keeping Posters Current

Hanging posters once and forgetting them is one of the most common compliance failures. Florida’s minimum wage poster needs annual attention because the Department of Commerce publishes an updated version by December 1 reflecting the next year’s rate.¹ Your workers’ compensation notice needs replacing whenever your carrier, policy number, or expiration date changes.²

Federal agencies issue revised posters when the underlying law or penalty amounts change. When an agency releases a mandatory revision, replace the old one. Cosmetic changes that don’t affect the substance are typically not mandatory to update. Check the DOL and OSHA poster pages at least once a year and replace anything that looks different from what’s on your wall.

1
The Florida Legislature. Florida Code 448.109 – Notification of the State Minimum Wage
2
The Florida Legislature. Florida Code 440.40 – Compensation Notice
3
The Florida Legislature. Florida Code 443.151 – Procedure Concerning Claims
4
The Florida Legislature. Florida Statutes Chapter 760 – Discrimination in the Treatment of Persons
5
Florida Commission on Human Relations. Discrimination Poster
6
The Florida Legislature. Florida Code 450.045 – Proof of Identity and Age; Posting of Notices
7
The Florida Legislature. Florida Code 448.095 – Employment Eligibility
8
eCFR. 29 CFR 516.4 – Posting of Notices
9
eCFR. 29 CFR 825.300 – Employer Notice Requirements
10
Occupational Safety and Health Administration. 29 CFR 1903.2 – Posting of Notice
11
Occupational Safety and Health Administration. OSHA Cares Job Safety and Health Workplace Poster
12
eCFR. 29 CFR 1601.30 – Notices to Be Posted
13
Office of the Law Revision Counsel. 38 USC 4334 – Notice of Rights and Duties
14
eCFR. 29 CFR Part 801 – Application of the Employee Polygraph Protection Act
15
Occupational Safety and Health Administration. OSHA Penalties
16
U.S. Department of Labor. Civil Money Penalty Inflation Adjustments
17
Florida Department of Commerce. Display Posters and Required Notices
18
Florida Chief Financial Officer. Brochures, Guides, and Posters
19
U.S. Department of Labor. Workplace Posters
20
U.S. Equal Employment Opportunity Commission. Know Your Rights: Workplace Discrimination is Illegal Poster
21
U.S. Department of Labor. Posters – Frequently Asked Questions
22
U.S. Department of Labor. Field Assistance Bulletin No. 2020-7