Florida Labor Law Posters: State and Federal Requirements

If you run a business in Florida with even one employee, you must display a specific set of Florida labor law posters covering state wage, discrimination, workers’ compensation, and reemployment rights, along with federal notices from the Department of Labor, EEOC, and OSHA. Every required poster is free from the issuing agency. Getting this wrong is one of the easier compliance failures to avoid, and one of the more expensive to ignore: the OSHA poster alone carries a penalty of up to $16,550 for failing to display it.¹

Florida State Posters You Must Display

Five state-mandated notices cover most Florida workplaces. Which ones apply depends on your headcount and whether you employ minors.

Florida Minimum Wage

Every Florida employer paying hourly wages must display the state minimum wage poster in a conspicuous and accessible location at each workplace. The Florida Department of Commerce produces a new version each year in English and Spanish, at least 8.5 by 11 inches with bold, prominently sized text.² The poster lists the current hourly rate, the tipped employee cash wage, and the right to file a complaint for underpayment.

For most of 2026 the rate is $14.00 per hour, with a tipped cash wage of $10.98. On September 30, 2026, those rise to $15.00 and $11.98, completing the schedule voters approved in the 2020 constitutional amendment.³ Swap in the new poster as soon as it’s available. After 2026, annual inflation adjustments replace the fixed-dollar increases.

Reemployment Assistance

Every Florida employer must post printed statements about reemployment assistance (what most people still call unemployment) in a place readily accessible to employees. The Florida Department of Commerce prescribes the content and supplies the notice free.⁴ It explains how a worker who loses a job through no fault of their own files a claim and what benefits are available.

Workers’ Compensation

Most Florida employers with four or more employees must carry workers’ compensation insurance and should post notice of coverage, including the insurance carrier’s name and how to report a workplace injury. Smaller employers who are legally allowed to opt out face the opposite requirement: they must post a clear written notice at each worksite telling employees and anyone performing services there that they are not entitled to workers’ compensation benefits.⁵

Florida Civil Rights Act Notice

Every employer, employment agency, and labor organization in Florida must post a notice from the Florida Commission on Human Relations describing protections against workplace discrimination based on race, color, religion, sex, pregnancy, national origin, age, disability, and marital status.⁶ Most protections under the Act apply at employers with 15 or more employees.

Child Labor

If you employ anyone under 18, Florida law requires a child labor notice posted where it can be easily read. The Florida Department of Business and Professional Regulation’s Division of Hotels and Restaurants provides this poster on request.⁷ It covers hour restrictions, prohibited occupations, and work permit requirements.

Federal Posters You Must Display

Several federal notices apply to most private employers in Florida. Thresholds vary by statute, so check headcount before assuming a particular poster is required.

Fair Labor Standards Act

Every employer covered by federal minimum wage and overtime rules must display the FLSA poster. It covers the federal minimum wage, overtime pay, and child labor standards, and the current version incorporates the PUMP for Nursing Mothers Act, which guarantees break time and a private space for employees expressing breast milk.⁸ Download it from the Wage and Hour Division.⁹

OSHA “Job Safety and Health”

Nearly every private employer must display the OSHA “Job Safety and Health: It’s the Law” poster. It explains the right to a safe workplace, how to file a complaint about hazards, and the protection against retaliation for raising safety concerns. The penalty for failing to display it reaches $16,550.¹

EEOC “Know Your Rights”

Employers with 15 or more employees (20 or more for age discrimination claims) must display the EEOC’s “Know Your Rights: Workplace Discrimination is Illegal” poster. It covers federal prohibitions on discrimination based on race, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, religion, age, disability, and genetic information. The 2023 revision added the Pregnant Workers Fairness Act, which requires reasonable accommodations for pregnancy-related conditions.¹⁰

Family and Medical Leave Act

Private employers with 50 or more employees in 20 or more workweeks during the current or prior calendar year must display the FMLA poster. It explains the right to up to 12 weeks of job-protected, unpaid leave for qualifying reasons such as the birth of a child, a serious personal health condition, or caring for a family member with a serious illness. Place it where employees and job applicants can readily see it. If your workforce is not proficient in English, provide the notice in the language they speak.¹

Employee Polygraph Protection Act

Private employers engaged in interstate commerce must post the EPPA notice, which explains that lie detector tests generally cannot be used for pre-employment screening or during employment. Narrow exemptions exist for security firms, pharmaceutical companies, and investigations into specific workplace incidents such as theft causing economic loss. The requirement does not apply to federal, state, or local government employers.¹¹

USERRA

All employers, regardless of size, must provide the Uniformed Services Employment and Reemployment Rights Act notice. It explains that service members can return to their civilian jobs after military duty and cannot face discrimination based on their service. A wall poster works, but the Department of Labor also allows electronic distribution or a handbook insert.¹²

Posters for Specific Industries and Situations

Some Florida employers owe additional notices based on what they do or who they hire.

Agricultural employers face the broadest extra requirements: the Migrant and Seasonal Agricultural Worker Protection Act poster (available in English, Spanish, Haitian Creole, and other languages), a separate agricultural version of the FLSA poster, and, for H-2A program participants, notices covering H-2A worker rights.¹³

Employers using E-Verify must display both the E-Verify Participation poster and the Right to Work poster in English and Spanish where prospective employees can see them.¹⁴ Florida now requires private employers with 25 or more employees to use E-Verify, so these notices are mandatory for a large share of Florida businesses.

Federal contractors owe additional notices, including the Davis-Bacon Act poster for construction projects, the Service Contract Act poster, and the “Notification of Employee Rights Under Federal Labor Laws” poster for workplaces covered by the National Labor Relations Act.

Where to Download the Posters Free

Every required poster is available at no cost from the issuing agency. The Florida Department of Commerce (formerly the Department of Economic Opportunity) hosts the state-mandated posters at floridajobs.org, including the annually updated minimum wage poster in English and Spanish.² The U.S. Department of Labor hosts all federal posters on its poster page and offers an elaws Poster Advisor that walks you through which notices apply based on your industry and headcount.¹

Private vendors sell laminated all-in-one sets and annual subscription services that mail updates whenever the law changes. These typically run from around $50 to several hundred dollars a year and are never required. If a mailer looks like a government invoice demanding payment, it’s a scam.

Watch Out for Poster Scams

The FTC has brought enforcement actions against companies that send Florida and other business owners mailers designed to look like official government invoices, with fake “Business ID” numbers, artificial deadlines, and threats about fines “up to $17,000.” Victims paid $80 to $200 for posters they could have downloaded free. One FTC action returned more than $1 million to victims.¹⁵ Red flags are consistent: the mailer cites multiple federal statutes, uses a “respond by” date, and mimics agency formatting. Legitimate government agencies don’t send invoices for poster compliance. Verify any sender by checking for a .gov domain, and report suspicious solicitations at ReportFraud.ftc.gov.

Where and How to Display Posters

Both state and federal rules require posters in a conspicuous location where employees can easily see them. Break rooms, kitchens, hallways near time clocks, and entry and exit areas all work. The notices can’t be blocked by furniture, equipment, or other signage, and the text must stay legible. A sun-bleached poster in a warehouse window doesn’t count.

Each worksite needs its own set. A poster at headquarters does nothing for employees at a satellite office or job site.

Language Requirements

Florida’s minimum wage poster must be provided in English and Spanish by statute.² The federal FMLA notice must be provided in the language the workforce actually speaks if employees are not proficient in English.¹ There is no single percentage threshold triggering a Spanish-language requirement across all posters; the standard is whether your employees can actually read and understand the English version. Given Florida’s workforce, posting bilingual versions of every notice is the safest approach.

Remote and Hybrid Employees

For employees who never set foot in a physical workplace, electronic distribution is the practical solution. The Department of Labor has recognized that employers may use intranet sites, email, or employee portals for remote workers, and USERRA explicitly allows this approach.¹² Remote employees must have the same access to the information as someone walking past a break room wall. A buried link in a document no one reads doesn’t satisfy the requirement. Pin the notices to an accessible intranet page or send them during onboarding, and resend whenever a poster is updated.

Keeping Your Posters Current

Check the revision date printed on each poster at least once a year. The Florida minimum wage poster changes every fall when the new rate takes effect. Federal posters update less predictably: the EEOC poster was revised in 2023 to add pregnancy-related protections, and the FLSA poster was updated to reflect the PUMP Act. The DOL’s poster page always hosts the current version, so a quick comparison between what’s on the wall and what’s online takes five minutes.

What Non-Compliance Costs

Penalties vary widely by poster. OSHA is the steepest: failing to display the “Job Safety and Health” notice can produce an other-than-serious violation with a fine up to $16,550. The FLSA poster has no standalone fine for failure to post, but missing it still hurts if an employee claims they were never informed of their wage rights, because the poster serves as proof the employer tried.¹

On the Florida side, the minimum wage statute doesn’t specify a separate fine solely for failing to post, but an employer found liable for intentionally violating minimum wage requirements faces a $1,000-per-violation penalty plus back wages and liquidated damages.² A missing notice makes it harder to argue employees knew about the minimum wage, which weakens the employer’s position in any dispute.

The broader risk is what missing posters signal during an inspection or complaint investigation. An investigator who walks in and sees bare walls isn’t going to assume the rest of your compliance is in order. Poster violations are low-hanging fruit that invite deeper scrutiny of payroll, safety, and recordkeeping.

1
U.S. Department of Labor. Workplace Posters
2
The Florida Legislature. Florida Statutes Section 448.109 – Notification of the State Minimum Wage
3
Florida Department of State Division of Elections. Initiatives / Amendments / Revisions Database – Article X, Section 24
4
Florida Senate. Florida Statutes 443.151 – Procedure Concerning Claims
5
The Florida Legislature. Florida Statutes Section 440.055 – Notice Requirements
6
The Florida Legislature. Florida Statutes Chapter 760 – Florida Civil Rights Act of 1992
7
The Florida Legislature. Florida Statutes Section 450.045 – Proof of Identity and Age; Posting of Notices
8
U.S. Department of Labor. FLSA Protections to Pump at Work
9
U.S. Department of Labor. Fair Labor Standards Act Minimum Wage Poster
10
U.S. Equal Employment Opportunity Commission. Know Your Rights: Workplace Discrimination is Illegal Poster
11
U.S. Department of Labor. Employee Polygraph Protection Act
12
U.S. Department of Labor. Your Rights Under USERRA Poster
13
U.S. Department of Labor. Workplace Posters
14
E-Verify. Where Can I Find the E-Verify Participation and Right to Work Posters?
15
Federal Trade Commission. FTC Sends More Than $1 Million in Refunds to Victims of Labor Law Poster Scam