Every labor law poster a Florida employer is required to display can be downloaded free from a government website. The state notices come from FloridaCommerce and the Florida Department of Revenue; the federal notices come from the U.S. Department of Labor, the EEOC, and OSHA. No private vendor has the authority to charge you for compliance, and no fee is required to obtain any of these posters.
The full set for a typical private Florida employer runs about ten notices. Here is what you need, where to get it, and how to display it correctly.
Florida State Posters You Must Display
Florida Minimum Wage. Article X, Section 24 of the Florida Constitution sets the state minimum wage and requires an annual update.1Florida Senate. The Florida Constitution The rate climbs by $1.00 each September 30, reaching $15.00 per hour on September 30, 2026. FloridaCommerce publishes the current poster each year in English, Spanish, and Haitian Creole.2FloridaCommerce. Display Posters and Required Notices Check the site every October so you’re posting the newest version.
Florida Civil Rights Act Notice. Chapter 760 of the Florida Statutes prohibits workplace discrimination based on race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status.3Florida Senate. Florida Statutes Chapter 760 – Discrimination in the Treatment of Persons; Minority Representation The “Florida Law Prohibits Discrimination” poster summarizes those protections. Pregnancy is listed separately under Florida law, which catches some employers off guard because federal statutes usually group it under sex.
Reemployment Assistance (RT-83). Florida Statute 443.151 requires every employer to post notice of reemployment assistance benefit rights in places readily accessible to employees, and directs the Department of Commerce to supply the printed materials at no cost.4The Florida Legislature. Florida Code 443.151 – Benefits The current version is the RT-83, hosted on the Florida Department of Revenue site.
Workers’ Compensation Notice. Florida Statute 440.40 requires every employer carrying workers’ compensation coverage to post a notice showing the carrier’s name and address, the policy expiration date, and information about the state’s anti-fraud reward program.5The Florida Legislature. Florida Code 440.40 – Compensation Notice This one doesn’t come from a state download page. Your workers’ comp insurance carrier provides it. If you’re not sure you have the right version, call the carrier.
Florida Child Labor Law. If you employ minors between 14 and 17, you must post the Florida Child Labor Law poster, available through the Florida Department of Education’s Child Labor Compliance office. Businesses that don’t hire minors are not required to post it.
Federal Posters Most Florida Employers Need
The U.S. Department of Labor maintains a single page where employers can download every required federal notice free.6U.S. Department of Labor. Workplace Posters The DOL also offers a “FirstStep Poster Advisor” that generates a customized list based on your business type.2FloridaCommerce. Display Posters and Required Notices
- Fair Labor Standards Act (FLSA) minimum wage poster, required for every employer subject to federal minimum wage, overtime, and child labor rules.7U.S. Department of Labor. Fair Labor Standards Act Minimum Wage Poster
- EEOC “Know Your Rights” poster, covering federal anti-discrimination protections including race, color, sex, pregnancy, sexual orientation, transgender status, national origin, religion, age, disability, and genetic information. It must be visible to job applicants as well as employees.8U.S. Equal Employment Opportunity Commission. Know Your Rights: Workplace Discrimination is Illegal Poster
- OSHA “Job Safety and Health: It’s the Law,” required for private employers in businesses affecting commerce.9Occupational Safety and Health Administration. Job Safety and Health – It’s the Law
- Family and Medical Leave Act (FMLA) poster, required for private employers with 50 or more employees in 20 or more workweeks. Covered employers must display it even when no current employee qualifies for leave.10U.S. Department of Labor. Fact Sheet 28D – Employer Notification Requirements Under the Family and Medical Leave Act
- USERRA notice, required of every employer regardless of size, protecting employees who serve in the military.11U.S. Department of Labor. Your Rights Under USERRA Poster
- Employee Polygraph Protection Act (EPPA) poster, required for private employers engaged in commerce. Government agencies are exempt.12U.S. Department of Labor. Employee Polygraph Protection Act Poster
The FLSA, EEOC, OSHA, USERRA, and EPPA posters apply to virtually every private Florida business. The FMLA poster kicks in at the 50-employee threshold.
Additional Posters for Federal Contractors
If your business performs work under a federal contract, you have extra posting obligations. Contractors and subcontractors on federally funded construction projects over $2,000 must post the applicable Davis-Bacon wage determination at the job site.13U.S. Department of Labor. Davis-Bacon Poster (Government Construction) Employers providing services under federal contracts must post a Service Contract Act notice showing the required compensation and any applicable wage determination.14U.S. Department of Labor. WH 1313 SCA Poster Federal contractors and subcontractors must also post the Executive Order 13496 notice of employee rights under the National Labor Relations Act; noncompliance can lead to contract suspension or debarment.15U.S. Department of Labor. Executive Order 13496 – Notification of Employee Rights Under Federal Labor Laws
Where to Download Each Poster Free
For Florida state posters, the FloridaCommerce “Display Posters and Required Notices” page at floridajobs.org is the central hub. It links directly to the minimum wage poster in English, Spanish, and Haitian Creole, the RT-83 reemployment assistance poster on the Florida Department of Revenue site, and the equal opportunity notice in multiple languages.2FloridaCommerce. Display Posters and Required Notices
For federal posters, use dol.gov/general/topics/posters as your starting point.6U.S. Department of Labor. Workplace Posters The EEOC “Know Your Rights” poster downloads separately from eeoc.gov, and the OSHA poster has its own page on osha.gov.8U.S. Equal Employment Opportunity Commission. Know Your Rights: Workplace Discrimination is Illegal Poster All of them print cleanly on standard letter-size paper.
One step people skip: check the revision date printed in the corner of each poster and compare it to the version currently on the government site at least once a year. Agencies update these notices when the law changes, and an outdated version may not satisfy an inspector.
How to Spot Poster Scams
Private vendors regularly send official-looking mailers, emails, and phone calls telling businesses they are “out of compliance” and must buy an updated poster set right away. Some pitches threaten fines to force a quick sale. No private company has authority to enforce poster laws, and every required poster is free from the government.
Red flags: urgent language about legal consequences, an invoice for a “compliance package” you never ordered, or a claim that you have to buy from a specific vendor. If you receive a solicitation, ignore it and download the current version yourself from the official site.
How to Display Posters Correctly
Federal and Florida rules both require notices to be placed in conspicuous locations where employees gather during the normal course of work. Break rooms, employee kitchens, hallways near time clocks, and locker areas all qualify. Mount them at a readable height, and don’t let them get buried under other flyers or blocked by furniture.
The EEOC poster carries an added requirement: it must be visible to job applicants, not just employees, which means posting it near the entrance to your hiring area or wherever candidates wait.8U.S. Equal Employment Opportunity Commission. Know Your Rights: Workplace Discrimination is Illegal Poster Under the ADA, the notice must be in a physically accessible location, and for applicants or employees who can’t read printed text, the content has to be available in an accessible format such as an audio file or a screen-reader-compatible document.
Language Requirements
For most federal posters, translating notices is encouraged but not strictly required. The FMLA is an exception: when a significant portion of your workforce isn’t literate in English, you’re responsible for providing the notice in the language those employees speak.16U.S. Department of Labor. Posters – Frequently Asked Questions In Florida, where large portions of the workforce speak Spanish or Haitian Creole, posting translated versions is a practical best practice even when not legally mandated. FloridaCommerce already publishes the minimum wage poster in all three languages.2FloridaCommerce. Display Posters and Required Notices
Remote and Hybrid Workers
Physical posters do nothing for employees who never come to the office. In Field Assistance Bulletin No. 2020-7, the DOL addressed this by allowing electronic posting under specific conditions.17U.S. Department of Labor. Field Assistance Bulletin No. 2020-7 For statutes that require continuous posting like the FLSA and FMLA, electronic-only posting is enough only when every affected employee works exclusively from a remote location, all employees customarily receive information from the employer electronically, and every employee has readily available access to the electronic posting at all times. If your workforce is mixed, post hard copies at your physical location and provide the notices electronically to remote staff.
Hosting notices on a company intranet, shared drive, or website satisfies the requirement as long as employees can access them without special permission, you have an established practice of distributing information electronically, and the notices sit in a location employees actually know and use. A subfolder three levels deep on a rarely visited SharePoint page doesn’t count. Email remote employees a link at hire and again whenever a poster is updated, and keep the notices on a clearly labeled intranet page.
Keeping the Display Current
Inspectors look at condition, not just presence. A sun-bleached, torn, or half-hidden poster does not satisfy the conspicuous posting standard. Walk your display area periodically to confirm nothing has fallen down, been taped over, or faded past legibility. Lamination helps posters in kitchens and outdoor break areas hold up.
Penalties for Missing Posters
Penalty amounts vary widely by notice. Some carry no fine; others run into thousands of dollars per violation.
- OSHA poster: up to $16,550 per violation, the steepest posting penalty among the standard federal requirements.18Occupational Safety and Health Administration. OSHA Penalties
- EEOC “Know Your Rights” poster: up to $698 per offense under Title VII.19Federal Register. 2025 Adjustment of the Penalty for Violation of Notice Posting Requirements
- FMLA poster: willful refusal to post can trigger a civil money penalty with a statutory base of $100, adjusted for inflation each year.6U.S. Department of Labor. Workplace Posters
- FLSA poster: no citation or fine for failure to post, per the DOL’s own poster page.6U.S. Department of Labor. Workplace Posters
- Federal contractor notices (EO 13496): noncompliance can lead to contract suspension, cancellation, or debarment, which is often more damaging than any fine.15U.S. Department of Labor. Executive Order 13496 – Notification of Employee Rights Under Federal Labor Laws
The direct fines aren’t the whole exposure. If an employee later files a wage claim or discrimination complaint and the required notice was never posted, the missing poster becomes evidence of indifference to compliance. The posting fine itself may be small; the underlying claim usually isn’t. Downloading the full set costs nothing and takes about 20 minutes.