To change your LLC address in Texas, file the right form with the Secretary of State based on which address moved: Form 401 ($15) updates your registered agent or registered office, and Form 424 ($150) amends the mailing address in your certificate of formation. After that, update your records separately with the Texas Comptroller and the IRS so all three agencies match.
Figure Out Which Address Changed
Your LLC has two addresses on file with the state, and they’re not interchangeable. The registered office is a Texas street address where your registered agent accepts lawsuits and official government mail during business hours.1Office of the Texas Secretary of State. Registered Agents The mailing address is the one listed in your certificate of formation, used for general correspondence, and it doesn’t have to be in Texas.
Which one moved decides which form you file and how much you pay. If only your registered agent’s location changed, you file the cheaper form. If your business mailing address in the certificate of formation changed, you file the amendment. If both changed, you file both.
Form 401: Registered Agent or Office Change
Use Form 401 (Statement of Change of Registered Office/Agent) when only the registered agent or registered office needs updating. The Texas Business Organizations Code gives you this streamlined route so you don’t have to amend the whole certificate of formation for one line.2Office of the Texas Secretary of State. Form 401 – Instructions for Change of Registered Agent/Office The fee is $15.3Texas Secretary of State. Business Filings and Trademarks Fee Schedule
You’ll need the LLC’s legal name, its Secretary of State file number, the current agent and office address, and the new information. Form 401 can be filed online through SOSDirect, by mail, or by fax.4Office of the Texas Secretary of State. Business and Nonprofit Forms
Form 424: Amending the Mailing Address
If the mailing address in your certificate of formation changed, file Form 424 (Certificate of Amendment). It’s the general amendment form for the certificate of formation, and the fee is $150.5Texas Secretary of State. Form 424 – Instructions for Certificate of Amendment3Texas Secretary of State. Business Filings and Trademarks Fee Schedule
On the form, identify the existing mailing address provision and write out the full text of the amended provision with the new address. If your operating agreement requires member approval to amend the certificate, document that authorization before you file.
When Your Registered Agent Moves
If a professional registered agent is relocating, the agent can file Form 408 to update the address across every entity they represent in one filing. The agent must give each entity at least 10 days’ written notice first. The fee is $15 per entity, capped at $750 when more than 50 for-profit entities are included.6Secretary of State of Texas. Change by Registered Agent to Name or Address (Form 408) If your agent handles this, you don’t need to file Form 401 yourself.
Filing With the Secretary of State
The Secretary of State encourages electronic filing through SOSDirect for faster turnaround.7Office of the Texas Secretary of State. Filing Options Don’t attach a PDF of the form when filing online; the system generates the fields for you. Payment is by credit card. You can also mail or fax the completed form. Mail is slower. Include a check or money order payable to the Secretary of State, and fax filings need a completed payment form.
If you need it processed quickly, expedited handling is available on top of the regular filing fee:
- Standard expedited: $50 per document, typically two to three business days
- Next-day expedited: $500 per document
- Same-day expedited: $750 per document
Standard expedited processing is available for documents received by mail or personal delivery; include a cover letter requesting expedited processing with your email and daytime phone number.8Office of the Texas Secretary of State. Introducing Texas Express Expedited Business Filings
Update the Texas Comptroller Separately
The Secretary of State and the Comptroller keep separate records, so filing with one doesn’t update the other. The Comptroller collects your mailing address, principal office address, and principal place of business through the Public Information Report (PIR), filed annually with your franchise tax report.9Texas Comptroller of Public Accounts. Public Information and Owner Information Reports Registered agent changes can’t be made on the PIR; those go through the Secretary of State.10Texas Comptroller of Public Accounts. Texas Franchise Tax Public Information Report and Ownership Information Report
To update the mailing address without waiting for the next PIR, use the Comptroller’s online change form. You’ll need your taxpayer number, Comptroller’s file number, or Secretary of State filing number, plus a security verification such as the total sales or total amount paid on your last return.11Texas Comptroller of Public Accounts. Change Mailing Address/Phone Number
Notify the IRS With Form 8822-B
File IRS Form 8822-B to update the business address tied to your LLC’s Employer Identification Number. The form covers changes to the business mailing address, business location, or responsible party, and there’s no filing fee.12Internal Revenue Service. About Form 8822-B, Change of Address or Responsible Party – Business If the responsible party has also changed, reporting that on Form 8822-B is mandatory and must be done within 60 days.13Internal Revenue Service. Form 8822-B – Change of Address or Responsible Party – Business
Mail the completed form to the address in the instructions. The IRS does not currently accept Form 8822-B electronically. Processing typically runs four to six weeks, so file promptly after the move.
What Happens If You Don’t Update the Registered Agent
If your registered agent can’t be found at the registered office on file, the Secretary of State becomes your default agent for service of process. A lawsuit against your LLC gets served on the Secretary of State’s office instead of on someone who will tell you about it. By the time you learn about it, you could be facing a default judgment.
Failing to keep a valid registered agent can also trigger involuntary termination of the LLC. Reinstating a terminated LLC means more paperwork, more fees, and a gap during which your liability protection may be in question. Keeping the registered agent address current is one of the cheapest forms of legal protection your LLC has.
Other Records to Update
Once the state filings are done, work through the rest of the address footprint. Banks and financial institutions need the update so statements keep arriving and accounts don’t get flagged for mismatches. Local and state business licenses and permits should be updated with each issuing agency, since requirements vary by city and county. Tell your business insurance provider, because outdated location information can create coverage gaps.
Don’t overlook internal records: the operating agreement, letterhead, website, invoices, and any contracts that reference your business address. Let key vendors and clients know so payments and deliveries reach you. Handling this in the first week or two after the move prevents the slow drip of misdirected mail that can last months.