The Indiana Guardianship Registry Information Sheet is a fillable PDF you download from the Indiana Judicial Branch website, complete with identifying details about the case, the petitioner, the protected person, the proposed guardian, and close relatives, and file with the court as a confidential document. You can file it electronically through the statewide e-filing portal or, in counties that still accept paper, on green paper. The registry currently covers 89 of Indiana’s 92 counties.1Indiana Courts. Office of Court Services – Adult Guardianship
Where to Download the Form
The Information Sheet is posted as a fillable PDF on the Indiana Judicial Branch site at in.gov/courts/iocs/files/form-guardianship-registry.pdf.2Indiana Judicial Branch. Guardianship Registry Information Sheet The Office of Court Services adult guardianship page links to the same form alongside other guardianship materials. If you can’t locate it, your county clerk can point you to the current version and confirm any local filing quirks.
Filling Out the Form Section by Section
Fields marked with an asterisk are required, and leaving them blank will delay processing.2Indiana Judicial Branch. Guardianship Registry Information Sheet The form is straightforward but covers more ground than most people expect, including physical descriptors and contact details for close relatives.
Case Information
At the top, select the guardianship type: individual (authority over the person’s physical care), estate (authority over their finances), or both. Indicate whether the protected person is a minor or an adult, and whether the guardianship is temporary or permanent. If the protected person is already in other proceedings, such as a CHINS case, list those case numbers here.2Indiana Judicial Branch. Guardianship Registry Information Sheet
Petitioner Information
The petitioner is the person asking the court to establish the guardianship. Required fields include your relationship to the protected person, full legal name, gender, address, and email. You also provide phone numbers and your date of birth. If an attorney represents you, include their name, Indiana bar number, and the date the petition was filed.
Protected Person Information
This is the most detailed section. Required fields include the protected person’s full name, date of birth, gender, and current address. Beyond those basics, the form asks for physical descriptors that help law enforcement identify the person during wellness checks: eye color, hair color, height, weight, and any scars, marks, or tattoos. If the protected person has an attorney or a court-appointed guardian ad litem, list their names. You also indicate whether an interpreter is needed and, if so, which language.2Indiana Judicial Branch. Guardianship Registry Information Sheet
The form does not ask for the protected person’s Social Security number. It does include an “Estimated Value” field for the estate. Fill this in if the petition involves guardianship over finances or over both person and estate.
Guardian Information
If you are also the proposed guardian, check the box marked “Check if same as petitioner” so you don’t re-enter everything. Otherwise, supply the proposed guardian’s name, date of birth, gender, address, phone numbers, and email. All are required. A separate checkbox applies only to federally or state-certified professional guardians. If the guardian is an institution rather than an individual, complete the Guardian Institution section instead, with the organization’s name, address, phone, fax, and agent name.
Close Relatives and Interested Parties
The last sections collect contact information for a close relative entitled to notice and for any interested party. For the close relative, provide their relationship to the protected person, name, gender, mailing address, and phone numbers. The interested party section is similar. These fields help the court confirm that everyone who should be notified about the guardianship actually receives notice, which Indiana law requires.3Indiana General Assembly. Indiana Code Title 29 Article 3 – 29-3-6-2
Filing the Sheet as a Confidential Document
Because the sheet contains personal data, including addresses, dates of birth, and physical descriptions, it must be filed as confidential. Indiana’s Access to Court Records Rule 5 sets out how, and the procedure depends on whether you file electronically or on paper.4Indiana Rules for Access to Court Records. Rule 5 – Records Excluded From Public Access
E-Filing Through the Indiana Courts Portal
Most Indiana counties use the statewide e-filing system. When you upload the Information Sheet, designate it as a confidential document. You also file a separate Access to Court Records (ACR) Form identifying the specific Rule 5 grounds for excluding the document from public access. If a filing contains both public and confidential material, split it into separate PDFs. Content with different security levels cannot share a single document inside the filing envelope.5Indiana Judicial Branch. Indiana Statewide E-filing User Guide
Watch redaction on any companion documents. Covering text with a black rectangle or changing the font color to white does not count as proper redaction for electronic files, because the underlying data can still be retrieved. If confidential documents are not properly designated, the court may strike them and impose sanctions.5Indiana Judicial Branch. Indiana Statewide E-filing User Guide
Paper Filing
If your county still accepts paper submissions, print the Information Sheet on green paper. Green paper is not optional. It is the visual signal to court staff that the document is confidential and must be kept separate from the public case file or placed in a confidential envelope before anyone views the file.6Indiana Judicial Branch. Court and Clerk Records Access and Maintenance – Access to Court Records Rule 5 and Confidentiality File the accompanying ACR Form alongside it. The clerk will date-stamp your copy as proof of filing.
Keeping the Information Current After Filing
Filing the sheet is not a one-time task. Indiana Trial Rule 3.1 requires parties to promptly advise the clerk of any change to information previously supplied.7Indiana Rules of Trial Procedure. Indiana Rules of Trial Procedure – Rule 3.1 Appearance That means updating the court when the protected person moves to a new home, care facility, or county, and when the guardian’s own address, phone number, or other contact information changes. The simplest approach is to file an amended Information Sheet through the same channel you used the first time.
Stale registry data has consequences. Courts have authority to remove a guardian who is not properly performing their duties, and letting contact information lapse is the kind of noncompliance that draws judicial attention. The guardian bears ultimate responsibility for the accuracy of filings and can be held personally liable for failing to act.8Indiana General Assembly. Indiana Code Title 29 Article 3 – 29-3-8-1
What the Information Sheet Does Not Cover
The Information Sheet is the administrative entry point into the registry. It does not satisfy the guardian’s ongoing accounting duties. Indiana law separately requires a written, verified account of administration at least every two years, due no more than 30 days after the anniversary of appointment, and the court may order more frequent reporting on the protected person’s condition.9Indiana General Assembly. Indiana Code Title 29 Probate – 29-3-9-58Indiana General Assembly. Indiana Code Title 29 Article 3 – 29-3-8-1 A guardian of the estate also files an inventory, with local rules governing the deadline. And if you manage the protected person’s finances, IRS Form 56 is a separate federal filing that notifies the IRS of the fiduciary relationship.10Internal Revenue Service. About Form 56, Notice Concerning Fiduciary Relationship None of these substitute for the Information Sheet, and the Information Sheet does not substitute for them.