How to File a Business Entity Report in Indiana

The Indiana Business Entity Report is a biennial filing every registered business submits to the Secretary of State to keep its name, address, registered agent, and leadership details current. Most for-profit entities file online through the INBiz portal for $32, and the report is due by the end of the anniversary month of the entity’s formation or registration.1INBiz. Business Entity Reports

Who Has to File

The filing requirement applies to any entity registered with the Secretary of State. That includes domestic and foreign corporations (benefit corporations included), domestic and foreign LLCs, domestic and foreign nonprofit corporations, limited partnerships, limited liability partnerships, business trusts, and agricultural cooperatives.

General partnerships and sole proprietorships do not register with the Secretary of State, so they don’t file a Business Entity Report.1INBiz. Business Entity Reports

When the Report Is Due

Indiana runs a two-year reporting cycle tied to the date your business was originally formed or registered. Your first report is due two years after that date, and a new one is due every two years after that.1INBiz. Business Entity Reports

You have until the end of your anniversary month before the report is treated as past due. An LLC formed on March 15, for example, has until March 31 of each filing year to file.1INBiz. Business Entity Reports A calendar reminder a few weeks ahead of the anniversary month gives you time to gather updated details.

What It Costs

Fees depend on entity type and whether you file online or by mail:

Fees are non-refundable and paid at the time of filing.

What to Have Ready Before You File

Pull these details together before you log in. Indiana Code 23-0.5-2-13 sets out what has to appear in each filing.3Indiana General Assembly. Indiana Code Title 23 Article 0.5 Chapter 2 Section 23-0.5-2-13

Legal Name and Principal Office Address

Use the exact legal name on record with the Secretary of State, and the current street address of the principal office where the business keeps its main operations and records. Mismatches with what the state already has can cause processing issues and mean official mail doesn’t reach you.

Registered Agent

You’ll list the name and Indiana street address of your registered agent, the person or entity that accepts legal notices and service of process for the company. If the agent has changed since your last filing, this is where you update it. An agent can be an individual, a general partnership, a domestic filing entity, or a registered foreign entity, and must keep an Indiana street address.3Indiana General Assembly. Indiana Code Title 23 Article 0.5 Chapter 2 Section 23-0.5-2-13

Officers, Directors, or Governing Persons

What you list depends on your entity type. Corporations list the names and business addresses of all directors and principal officers. Manager-managed LLCs list their managers; member-managed LLCs list their members. The report needs at least one governing person, meaning someone who directs the activities and affairs of the entity, such as an officer, director, general partner, manager, or member.1INBiz. Business Entity Reports

Who Can Sign

Only a governing person can sign and submit the report: an officer or director for a corporation, a manager or member for an LLC (depending on management structure), or a general partner for a limited partnership.1INBiz. Business Entity Reports

Filing Online Through INBiz

INBiz is the state’s primary tool for the filing.4INBiz. INBiz – Indiana’s One Stop Source for Your Business The process runs like this:

  • Sign in to your INBiz account, or create one if you don’t have it.
  • Search for your entity by name or Secretary of State ID number.5INBiz. Business Search Portal
  • Select the option to file a Business Entity Report. The system loads your current information for review.
  • Check every field: entity name, principal office address, registered agent, and leadership details. Update anything that has changed. Confirm valid zip codes on all addresses.
  • Pay by credit card, debit card, or e-check on the payment screen.6INBiz. Fee Calculator
  • Save the digital confirmation once payment processes. That receipt is your proof of compliance.

Once processed, your business record on the public search tool shows an active status.

Filing by Paper

If you’d rather file on paper, download the Business Entity Report form from the Secretary of State’s website, complete it, and mail the original with a check or money order payable to the Secretary of State to:

Indiana Secretary of State
302 West Washington Street, Room E-018
Indianapolis, IN 462042IN.gov. Indiana Business Entity Report Information

Paper costs more ($50 for for-profit, $20 for nonprofits) and takes longer to process than INBiz.

What Happens If You Miss the Deadline

Indiana doesn’t charge a separate late fee. The consequence is administrative dissolution for Indiana-formed entities, or revocation for foreign entities registered in the state.1INBiz. Business Entity Reports

Before that happens, the Secretary of State sends a notice letter placing the entity in “Pending Administrative Dissolution” or “Pending Revocation” status. Filing the overdue report by the deadline in that letter keeps the business active.7INBiz. Administrative Dissolution/Revocation

A dissolved or revoked business loses the legal authority to carry on any activities except those needed to wind down and apply for reinstatement.1INBiz. Business Entity Reports It can’t enter new contracts, file lawsuits, or conduct normal operations until reinstated.

Reinstating a Dissolved or Revoked Business

Reinstatement is possible but slower and more expensive than filing on time:

Don’t mail anything to the Secretary of State until the Certificate of Clearance is in hand. The office won’t process reinstatement paperwork without it.8IN.gov. Reinstatement Directions All Entities