How to Fill Out and Submit NJMVC Form BA-8: Corp Code Request

To get an Entity Identification Number from the New Jersey Motor Vehicle Commission, you submit NJMVC Form BA-8 along with a small set of business documents. The MVC issues a 15-digit EIN, formerly called a Corporation Code or Corpcode, that ties your business to every title and registration transaction going forward.¹ Initial requests take roughly three to five business days once the package is complete.²

Handle Two Registrations Before You Download the Form

The MVC won’t issue an EIN until your business exists on two other records.¹

The first is your New Jersey Division of Revenue registration. File Form NJ-REG with the Division of Revenue in the Department of the Treasury, then request a Business Registration Certificate once the filing is processed. That certificate is one of the papers the MVC will ask for.³

The second is a Federal Employer Identification Number. You need a certified IRS document showing your entity’s name, address, and FEIN. If you don’t already have one, apply through the IRS. The FEIN is nine digits; the MVC EIN you’re applying for is fifteen. They are two different numbers on two different records.

Documents to Attach

The regulation behind the form, N.J.A.C. 13:21-25.3, lists the organizational documents you have to include, and the BA-8 itself prints a checklist on the page.⁴⁵ For an initial request, gather the following:

A certified IRS document showing the entity’s legal name, current address, and FEIN. The CP 575 notice issued when the FEIN was assigned works, as does an IRS 147C verification letter.
Your formation document: an NJ Certificate of Formation for an LLC, an NJ Certificate of Incorporation for a corporation, or an NJ Business Registration/Trade Name Certificate for a trade name. These come from the NJ Division of Commercial Recording.
The Business Registration Certificate from the Division of Revenue.
A copy of any Certificate of Authority your entity holds from another state, showing that state’s tax identification number.
An original or certified authorization letter or power of attorney if the person signing the form isn’t already named on the corporate documents. Licensed motor vehicle dealers may use an authorized signatory card in place of that letter.
A color photocopy of the signer’s driver’s license or ID if it was issued outside New Jersey.

Lienholders have a shorter list. Banks submit their Banking Commission documents and credit unions submit their charter papers, along with the IRS document and any authorization or ID materials. Other financial institutions and out-of-state dealerships submit only the core IRS and authorization documents.⁵

Filling Out the Form

Download BA-8 from the MVC’s business vehicles page or pick one up at a Vehicle Service Center.¹ The form is one page with labeled sections.

The single most important field is the legal business name. Enter it exactly as it appears on the IRS document and the formation certificate. A mismatch as small as “LLC” on one paper and “L.L.C.” on another, or a missing comma before the entity suffix, is one of the most common reasons an application comes back. If the two documents don’t already match, fix them with the issuing agencies before you apply.

The mailing address goes in next, and the form explicitly requires it to match the address on the certified IRS document.⁵ Enter the nine-digit FEIN in the field provided. Check the box for the entity type that applies to your business, whether corporation, LLC, trade name, or other, so the MVC records the EIN under the right classification.

An authorized representative signs and dates the form at the bottom. That signer has to be someone already on the corporate documents or the person named in the authorization letter or power of attorney you’re including. The signature certifies the information is accurate.

How to Submit It

You have two ways to send the completed form and documents to the Business Licensing Services Bureau.

By email, scan the signed BA-8 and every attachment and send them to MVCCorpcodes@mvc.nj.gov. This is usually the faster path.¹

By mail, send the package to New Jersey Motor Vehicle Commission, Business Licensing Services Bureau, P.O. Box 170, Trenton, NJ 08666-0170. Use a trackable method so you have delivery confirmation.⁵ Put the BA-8 on top of the stack, followed by any authorization letter and then the supporting documents. Keep copies of everything.

What Happens After You Send It

Initial EIN requests take three to five business days. Updates to an existing EIN, like an address or name change, are faster, generally one to two business days.² Anything missing or inconsistent slows the review, so confirm every document is included and that names and addresses read the same across all of them before you send the package.

When the MVC approves the request, you get a 15-digit Entity Identification Number. That number is required for every title and registration transaction at any MVC agency.¹ Bring it with you along with the standard titling documents when you go to title your first vehicle; the transaction can’t be completed without it.⁶ The EIN stays with the entity and carries over to every vehicle you add later.

Updating an Address or Legal Name

If the business moves or changes its legal name, you use the same BA-8 to update the record. The form has separate sections for each type of change.

For an address change, include an updated certified IRS document showing the new address and the FEIN, a power of attorney if the applicant isn’t named on the corporate documents, and a color photocopy of the requestor’s photo ID. For a legal name change, add the amended Certificate of Formation or Incorporation from the Division of Commercial Recording along with the updated IRS document showing the new name.⁵

One limit worth knowing: if the FEIN itself changes, you can’t amend the existing record. You have to apply for a new MVC-issued EIN from scratch.⁵

1
New Jersey Motor Vehicle Commission. Titles for Business Vehicles (Entity Identification Number)
2
New Jersey Motor Vehicle Commission. Business Licensing Services FAQ
3
New Jersey Department of the Treasury. Division of Revenue Business Registration Certificate
4
Cornell Law Institute. New Jersey Administrative Code 13:21-25.3 – Requirements for Issuance of an Entity Identification Number
5
New Jersey Motor Vehicle Commission. NJMVC Entity Identification Number Request Form
6
New Jersey Motor Vehicle Commission. How To Get a Title for a New Vehicle