Texas Form 2760 is the Health and Human Services document that identifies every person with authority to manage, direct, or control a child care operation applying for or holding a state license or permit.1Texas Health and Human Services. Form 2760, Controlling Person – Child Care Regulation The applicant, the applicant’s designee, or the head of the governing body completes and signs it, listing each controlling person with the identifying details HHS needs to run background screening. It is filed with HHS Child Care Regulation (CCR) as part of a licensing application, and it must be updated whenever a controlling person is added or removed.
Who Belongs on the Form
A controlling person is anyone able to manage, direct, or influence the activities of the operation. The category is deliberately broad so that HHS screens everyone with real decision-making power over children’s care, not just the named licensee. In practice, that includes:
- Sole proprietors and co-owners with a direct ownership stake.
- Corporate officers, managing members of an LLC, and general partners.
- Directors or trustees on a governing board who vote on operational policies, staffing, or finances.
- Designated managers hired or appointed to run day-to-day operations, even without an ownership interest.
If a person can unilaterally hire and fire staff, sign contracts, set policies, or move money, they belong on the form. Do not leave anyone off because they are “inactive” or hold an honorary title. HHS screens the list as submitted, and an omission discovered later can delay or jeopardize the license.
Information to Gather for Each Person
Before filling anything in, collect the following for every controlling person:
- Full legal name exactly as it appears on government-issued identification, plus any former names, aliases, or maiden names.
- Date of birth and Social Security number, which HHS uses to run criminal background checks through the Texas Department of Public Safety and FBI databases.
- Current mailing address, phone number, and email.
- Role in the operation: owner, officer, board member, director, or other position of authority.
Each controlling person should also be ready for a fingerprint-based background check. Texas uses IdentoGO electronic fingerprinting, with locations throughout the state, and those results feed into the screening HHS conducts before approving any license or permit.
Completing the Form
Download the current version of Form 2760 from the Texas HHS forms page under the 2000–2999 series.1Texas Health and Human Services. Form 2760, Controlling Person – Child Care Regulation The signer is the applicant, the applicant’s designee, or the head of the governing body, not each individual listed. That signer is certifying the accuracy of the entire list.
Enter the name and identifying information for every controlling person in the spaces provided. A sole proprietorship may have only one entry. A nonprofit with a board of directors will have several. Type or print clearly. If the form does not have enough rows, attach an additional sheet labeled with the operation’s name and the form number.
Double-check that every name and Social Security number matches the person’s government-issued ID. Mismatches create processing delays once the background check begins.
Where to Submit It
Form 2760 is not filed on its own. It goes to HHS Child Care Regulation as part of a complete licensing or permit application package. HHS assigns local licensing offices by region, so the CCR office that processes your application is the one covering the location of your operation. That regional office is also your point of contact for scheduling inspections and resolving questions about the form.
There is no separate fee for Form 2760. Licensing fees, if any, are set by HHS as part of the overall application. Keep a copy of the completed form and any attachments before sending the package.
What Happens After You File
Once HHS receives the form, every listed controlling person undergoes a criminal history and background check. The screening looks for convictions and other records that Texas law treats as disqualifying for anyone in a position of authority over a child care operation. Results typically come back from the fingerprint vendor and state databases within a few weeks, though complex or out-of-state records can take longer.
If a screening turns up a potentially disqualifying record, HHS will notify the operation and may request additional documentation or explanation before deciding. A disqualifying result for a single controlling person can hold up the whole license. The best way to avoid delays is to confirm that everyone on the list knows about the screening, completes fingerprinting promptly, and discloses any relevant history upfront.
Updating the Form After Licensing
Form 2760 is not a one-time filing. Any time a controlling person is added or removed, whether because someone joins the board, an owner sells their interest, or a new director is hired, the operation must submit an updated Form 2760 to its regional CCR office. New controlling persons are subject to the same background screening as those listed on the original application, and the operation should not allow a new controlling person to begin exercising authority until the screening clears.
Failing to report a change puts the license at risk. HHS can take enforcement action, including probation, suspension, or revocation of the permit, if it finds that an unscreened individual is directing or managing a licensed child care facility.