The LAUSD overtime request form is a one-page PDF that classified employees fill out whenever they work hours beyond their regular schedule. Download it from the LAUSD Payroll Administration website under the Bulletins section, where it sits alongside the district’s overtime policy bulletin BUL-5996.1.1Los Angeles Unified School District. Payroll Administration – Bulletins Fill in every field, write a short justification, get your supervisor’s signature, and hand it to your site time reporter so the hours can be entered into the payroll system.
Where to Download the Form
The form lives on the Payroll Administration site’s Bulletins page as a downloadable PDF.1Los Angeles Unified School District. Payroll Administration – Bulletins Many school sites and department offices also keep printed copies on hand, so ask your office manager if you’d rather pick one up.
Watch out for a lookalike. The Payroll Forms page hosts a separate document called the FLSA Qualified Overtime Research Request Form, which is used to research whether a specific position qualifies for overtime under the Fair Labor Standards Act.2Los Angeles Unified School District. Payroll Administration – Payroll Forms That is not the form you want for logging hours you actually worked.
Information to Gather Before You Fill It Out
Missing a single data point can send the form back to you after your supervisor has already signed it. Pull the following together before you start writing:
- Your LAUSD employee ID number, which ties the overtime charge to your pay record.
- Your cost center code, the alphanumeric code identifying your school or office location. This tells the district which budget absorbs the cost.
- Your job classification code, which must match your current role so the correct pay rate is applied.
- The exact date of each overtime shift along with the start and end times. Round to the increment your site uses.
- The functional area code, if the work relates to a grant-funded project or specific program, so the expense is charged to the right funding source.
- A written justification explaining why the work could not be completed during your regular shift or how it addresses a specific district need. Every submission requires one.
If you don’t know your cost center or functional area code, your school’s financial manager or office manager can look them up. Getting these right the first time is what keeps the form moving.
Filling It Out, Signing, and Submitting
Complete every field, write your justification, and sign the form. Then hand it to your direct supervisor or site administrator. Their signature is the authorization confirming the hours were legitimately worked and the overtime was needed. Payroll will not process the request without it.
Once your supervisor signs, the form goes to your site’s designated time reporter. The time reporter enters the data into Business Tools for Schools, the SAP-based platform LAUSD uses for payroll and human resources. Job aids and training materials for time reporters are posted on the Payroll Administration site if the person handling your form needs guidance.3Los Angeles Unified School District. Payroll Administration – Job Aids After the entry goes in and the administrator certifies the time, the overtime pay flows through your normal direct deposit or check.
A note on timing. The district expects overtime to be authorized before you work it; the SEIU Local 99 contract refers to compensation for “work authorized and performed.” In practice, your supervisor may verbally approve the hours on the spot and sign the written form afterward. The FLSA still requires the district to pay you for time actually worked even if pre-authorization was skipped, but working overtime without approval can trigger discipline under district policy. Get the green light first whenever you can.
When the Pay Will Show Up
LAUSD runs on a semi-monthly pay cycle. You get a check on the 8th of each month for work performed from the 16th through the end of the prior month, and another on the 23rd for work performed from the 1st through the 15th of the current month.4SEIU Local 99. Why Did LAUSD Change the Pay Cycle for Employees on a Monthly Cycle to a Semi-Monthly Cycle If your signed form reaches the time reporter too late for a given period’s cutoff, the pay rolls into the following cycle.
Checking That You Were Paid
After the pay date passes, log in to the Employee Self-Service portal at selfservice.lausd.net with your LAUSD single sign-on email and password. Under the Time area, pull up your time statement to confirm the overtime hours were reported and approved. Under the Pay area, open your online pay stub and verify the extra compensation actually posted. The portal holds pay stubs from the last three years.5Los Angeles Unified School District. LAUSD Employee Self-Service Website User Guide
If the hours or dollars look wrong, start with your site time reporter. Ask whether your hours were entered and whether the administrator certified them. If they were certified but the pay still didn’t come through, email LAUSD Payroll Support Services at payrollsupport@lausd.net.6SEIU Local 99. LAUSD Member Resource Center Hold on to your signed overtime request form and your pay stubs. You’ll need them if the problem goes further.
If the Problem Isn’t Fixed
SEIU Local 99 lays out an escalation path for classified employees whose overtime pay is missing or who believe a supervisor improperly denied authorization for hours already worked:
- Raise the underpayment or denial with your supervisor and ask for an explanation.
- Confirm with your time reporter that your hours were entered correctly and certified by the administrator.
- Contact LAUSD Payroll Support Services at payrollsupport@lausd.net if the hours were certified but payment is still missing.
- If the issue remains unresolved and you believe the district violated your contract, contact SEIU Local 99’s Member Resource Center to begin a formal grievance.6SEIU Local 99. LAUSD Member Resource Center
Grievances carry time-sensitive deadlines. The collective bargaining agreements for each SEIU unit (B, C, F, and G) contain specific grievance procedure articles with filing windows that begin running from the date you knew or should have known about the problem, so don’t let weeks pass before you start.
The FLSA independently requires employers to keep accurate records of all hours worked by non-exempt employees.7U.S. Department of Labor. Fact Sheet 21 – Recordkeeping Requirements Under the Fair Labor Standards Act If what you’re seeing is a pattern of unpaid overtime rather than a one-off, you can also file a wage complaint with the California Division of Labor Standards Enforcement or the U.S. Department of Labor’s Wage and Hour Division.
Who the Form Is For
This form is built for classified positions: custodians, office assistants, instructional aides, food service workers, bus drivers, and similar roles. Those employees are generally non-exempt under the FLSA and are entitled to overtime pay when they work more than eight hours in a day or forty hours in a week, with the SEIU Local 99 contract setting the detailed structure, including time-and-a-half on the sixth and seventh consecutive workdays and at least twelve hours’ notice before overtime is assigned except in emergencies.8SEIU Local 99. LAUSD Tentative Agreement – Article X
Teachers and other certificated staff represented by United Teachers Los Angeles do not use this form. Their contract provides extra duty compensation at various hourly rates, referred to as auxiliary hours or “X-basis” pay, for activities like extended learning programs, summer sessions, required training, and after-hours preparation.9United Teachers Los Angeles. 2022-2025 UTLA Contract If you’re certificated and working extra hours, check with your administrator about the specific compensation mechanism that applies to your assignment.