How to Fill Out the NYS Case Registry Filing Form: Child Support

The NYS Case Registry Filing Form registers a child support or combined child-and-spousal-support order from a Supreme Court matrimonial action with New York’s centralized support database, as required by Domestic Relations Law § 240(5) and Family Court Act § 440(5).¹ If Supreme Court issued your order and no support collection unit is handling the case, you fill out the form, file it with the court clerk, and the clerk mails it to the State Case Registry at P.O. Box 15101, Albany, NY 12212-5101.

Who Actually Has to File This Form

Most people never touch it. The form only applies to privately handled (“non-IV-D”) support orders coming out of Supreme Court — typically as part of a divorce where no government agency is managing enforcement.² You need to complete and file the form if your Supreme Court order involves child support or combined spousal-and-child support and either of the following is true:

The court issued an Income Withholding Order sending payments to the New York State Child Support Processing Center (the State Disbursement Unit); or
The court found immediate income withholding was not required and payments go directly to the custodial parent or payee.²

Two situations do not require you to prepare the form yourself. Family Court handles its own filings internally, so parties in Family Court support proceedings do not fill it out. And if your case is a “IV-D” case — one where a parent receives child support enforcement services through the local support collection unit, often triggered automatically when the family receives public assistance — the support collection unit reports the order to the registry.²

Where to Get the Form

Download the PDF from the New York State Unified Court System website under its resources for non-IV-D orders.³ A paper copy is also available from the Clerk of the Court in the county where your matrimonial action is pending.

Filling Out the Form

Every field asks for a name, number, or date. There is nothing to write out in narrative form.

Court and Case Information

At the top:

Name of Court — enter “Supreme Court” or “Family Court.”
County Name — the county where the court entered the support order.
Index/Docket Number — Supreme Court matrimonial actions use an Index Number; Family Court cases use a Docket Number. Copy it exactly from your order. A single transposed digit can disconnect the form from your case file.¹

Payor and Payee

Separate blocks collect information on the person paying support (payor) and the person receiving it (payee). For each:

Full name. At minimum, first and last. Titles like “guardian” in place of a name are not accepted. If there is more than one payor or payee, use a separate form for each additional person.
Social Security number. The full, unredacted number. If the individual was never issued one, write “None.” If the number simply is not in the court record, write “Not on Record.” Entries like “N/A,” “not available,” or “not applicable” will be rejected.
Date of birth, in MM/DD/YYYY format.¹

Children Covered by the Order

The form has space for up to three children. For each, enter the full name, Social Security number, and date of birth. The same rules apply: no redaction, no “N/A.” If the order covers more than three children, use a separate form for the additional children.¹

Order Expiration

The last field asks when the support order expires. Check the box for the standard New York default — the order expires on the youngest child’s 21st birthday — or check the alternate box and enter a specific date in MM/DD/YYYY format if the order sets a different expiration.¹

Why the Form Will Not Let You Redact

Writing out full Social Security numbers for yourself, the other parent, and your children feels wrong, and the form’s no-redaction rule is the most common point of hesitation. Federal law requires state case registries to include Social Security numbers for both parents and all children covered by an order, which is why the form rejects redactions and placeholders.⁴ The two accepted substitutes — “None” for a person who was never issued a number, and “Not on Record” when the number is not in the court file — are narrow. Anything else will come back.

Filing It With the Court

File the completed form with the Clerk of the Court handling your matrimonial action. The clerk mails the form — not the support order itself — to the State Case Registry at P.O. Box 15101, Albany, NY 12212-5101.¹ You do not mail it yourself. There is no separate filing fee; it is part of the existing court proceeding.

Keep a dated copy for your own records. If a question later arises about whether the order was reported to the registry, your copy is the proof you filed it.

If the Order Changes Later

Filing the form once does not end the obligation. If your support order is later modified for a change in income, custody, or a child’s emancipation, the updated order should also be reported to the registry. When your Supreme Court case produces a modified order, ask the court clerk whether a new Case Registry Filing Form needs to go with the amended order. An outdated record can mean garnishment calculated on the wrong figures or withholding notices sent to a former employer.

1
New York State Unified Court System. New York State Case Registry Filing Form
2
New York State Unified Court System. New York State Case Registry Filing Form Instructions
3
New York Courts. NYS Case Registry Filing Form for Use With Non-IV-D Orders
4
Office of the Law Revision Counsel. 42 USC 654a – Automated Data Processing