How to Fill Out Utah Form TC-69C: Sections, Attachments, and Filing

Utah Form TC-69C is the notice you file with the Utah State Tax Commission to change or close an existing business tax account — updating your address, business name, officers or owners, or shutting down one or more tax accounts entirely. Download the current form at tax.utah.gov, complete the sections that apply, attach any required Department of Commerce paperwork, sign it, and send it to Master Records by mail or fax. For address changes and account closures, you can skip the paper form and handle the update through the Taxpayer Access Point at tap.utah.gov.¹

When To Use TC-69C

TC-69C is only for changes to a business that is already registered with the Tax Commission. If you are registering a new business, use Form TC-69 through tap.utah.gov. If you are adding a new sales location to an existing sales tax account, use Form TC-69B instead.¹

One carve-out to know about: you cannot use TC-69C to change the address of a cigarette, tobacco, e-cigarette, or cannabinoid products location. Those address changes go through the TC-69 application process at tap.utah.gov.¹

What the Form Covers

The form has two parts. Part A handles changes that affect the whole business. Part B handles changes to a single sales location, such as closing one storefront while others stay open. If more than one location is changing or closing, attach additional sheets in the same format as Part B.¹

Through Part A, you can report:

A new physical address, mailing address, or both, applied to the account types you specify (sales and use tax, withholding, corporate, mineral production withholding, or motor fuel).
A change to your DBA or legal business name.
Officers, partners, or members added or removed, with Social Security numbers for anyone added.
Closure of one or more tax accounts, including sales tax, withholding, transient room tax, motor vehicle rental tax, restaurant tax, waste tire recycling fee, mineral production withholding, and fuels tax.
Any other business change not listed elsewhere on the form, in Section A7.

Filling Out the Form

Identifying Your Account

At the top of page one, enter the information the Tax Commission already has on file so it can match your submission to your account: your Utah tax account number, your Federal Employer Identification Number, and your current legal business name exactly as it appears in state records. Include a phone number. If the Tax Commission can’t locate your account from what you submitted, a representative will call.¹

Marking the Affected Accounts

Check the box for every tax account type the change applies to — sales and use tax, corporate or partnership, withholding, mineral production withholding, motor fuel. An address change for a business that holds both a sales tax and a withholding account needs both boxes checked, or the update won’t carry across.¹

Completing the Change Sections

In Part A, fill in only the sections that apply. For an address change (Section A2), enter the full street address, city, state, and ZIP, and indicate whether it is your physical location, mailing address, or both. For a name change (Section A5), write the new DBA or business name. For officer or owner changes (Section A6), give the full name, address, and Social Security number of anyone being added, and list anyone being removed.¹

For closures (Section A1), mark each tax type you want to close. Closure isn’t complete until you have filed every outstanding return for every period the account was open, so treat the TC-69C as the notice, not the finish line. Skipping those final returns can trigger failure-to-file penalties.¹

Signing

An authorized person — a president, partner, member, or owner — has to sign and date the form. An unsigned TC-69C gets rejected, and this is the most common reason a submission comes back.¹

Documents You May Need To Attach

Several changes require paperwork from the Utah Department of Commerce along with the TC-69C:

For a name change, attach the Department of Commerce Articles of Incorporation, unless you are a sole proprietor.
For an officer or owner change, attach the Department of Commerce Registration Information Change Form matching your entity type; there are separate versions for corporations, LLCs, limited partnerships, and other structures.
For a corporate account closure, attach a copy of your Articles of Dissolution from the Department of Commerce.

The Commerce forms are at commerce.utah.gov, available online through the Business Registration System or as paper downloads.² File with Commerce first so the documents are ready to attach to your TC-69C.¹

Where To Send It

Mail or Fax

Mail the completed form to:

Master Records
Utah State Tax Commission
210 N 1950 W
Salt Lake City, UT 84134-3310

Fax works too, at 801-297-3573, and gives you a transmission confirmation for your file.¹

Online Through TAP

Address changes and account closures can go through the Taxpayer Access Point at tap.utah.gov instead of the paper form. Address changes submitted through TAP update immediately.³ Log into your account and look for the option to update account information. Name changes and officer changes still need the paper form because of the required Commerce attachments.

Update the IRS Separately

Filing TC-69C updates only your Utah records. The IRS keeps its own database tied to your EIN, and a change to your business address, location, or responsible party needs a separate IRS Form 8822-B. Responsible-party changes have to reach the IRS within 60 days.⁴ One filing does not do the work of the other.

1
Utah State Tax Commission. TC-69C Notice of Change for a Business and/or Tax Account
2
Utah Department of Commerce. CORP Registration Information Change Forms
3
Utah State Tax Commission. TAP FAQ – About TAP
4
Internal Revenue Service. About Form 8822-B, Change of Address or Responsible Party – Business