Oklahoma Labor Law Posters: State and Federal Requirements

Oklahoma labor law posters fall into two stacks: a set of state notices issued or required by Oklahoma agencies, and a set of federal notices required by the U.S. Department of Labor and the EEOC. Every required poster is free from the issuing agency. Most private employers with employees will need the Oklahoma minimum wage, workers’ compensation, Oklahoma USERRA, and anti-discrimination notices on the state side, plus the FLSA, EEOC “Know Your Rights,” OSHA, and federal USERRA posters on the federal side. Larger employers and certain industries pick up additional notices from there.

State Posters Oklahoma Employers Must Display

The Oklahoma Department of Labor officially issues three posters: the Oklahoma Minimum Wage poster, the Oklahoma USERRA poster, and the PEOSH Safety poster. Two more state-mandated notices — workers’ compensation and anti-discrimination — come from other agencies but apply to most private employers.

Oklahoma Minimum Wage Poster

Oklahoma’s minimum wage tracks the federal rate, currently $7.25 per hour. The poster is required for employers with ten or more full-time employees at any single location, or employers with annual gross sales above $100,000 regardless of headcount. Title 40, Section 197.6 of the Oklahoma Statutes requires every covered employer to display the notice in a form prescribed by the Commissioner of Labor, at least 8.5 by 11 inches, and positioned so every employee in the establishment can access it.¹

Workers’ Compensation Notice

Title 85A, Section 41 requires every employer that has secured workers’ compensation coverage to keep a notice posted in a conspicuous place at the workplace. The notice must include the name and address of the insurance carrier and the policy’s expiration date. The Oklahoma Workers’ Compensation Commission provides this as CC-Form 1A on its forms page.²

Oklahoma USERRA Poster

Oklahoma has its own state-level military leave protection law. Title 44, Section 4334 requires employers to notify employees of their rights under Oklahoma’s USERRA, and displaying the poster where employee notices are customarily placed satisfies that requirement. The Oklahoma Department of Labor issues the poster and makes it available on its workplace posters page.³

Anti-Discrimination Poster

The Oklahoma Anti-Discrimination Act protects workers from employment discrimination based on race, color, religion, sex, national origin, age, disability, or genetic information. Employers must display a notice informing employees of these protections across hiring, promotion, pay, benefits, discipline, and discharge.⁴

PEOSH Safety Poster (Public Employers Only)

The PEOSH (Public Employee Occupational Safety and Health) poster applies only to public-sector employers: state agencies, counties, cities, public school districts, and certain public trusts. Private employers do not need it; the federal OSHA poster covers them instead.³

Federal Posters That Also Apply

Federal posting requirements layer on top of the state mandates. Which ones you need depends on workforce size and whether specific federal laws apply, but most private employers with any employees will need the first four below.

Fair Labor Standards Act (FLSA)

Every employer subject to the FLSA’s minimum wage provisions must display a poster covering federal minimum wage, overtime, and child labor rules. It has to be kept in a conspicuous location where employees can readily read it.⁵

EEOC “Know Your Rights” Poster

The EEOC’s “Know Your Rights: Workplace Discrimination is Illegal” poster summarizes federal anti-discrimination laws and explains how to file a complaint. The current version uses plain language and specifically identifies harassment as a form of prohibited discrimination.⁶

OSHA Job Safety and Health Poster

OSHA requires employers to display the “Job Safety and Health — It’s the Law” poster where employees can easily see it. Any reproduction of the poster must be at least 8.5 by 14 inches with 10-point type.⁷

Family and Medical Leave Act (FMLA)

Any private employer with 50 or more employees in 20 or more workweeks must display the FMLA poster, even if no current employee qualifies for leave. The notice must be prominently placed where employees and applicants can see it.⁸

Employee Polygraph Protection Act (EPPA)

Employers subject to the EPPA must post a notice covering restrictions on lie detector testing in a prominent location where employees and applicants can readily see it.⁹

Federal USERRA Poster

Separate from Oklahoma’s state USERRA notice, 38 U.S.C. § 4334 requires all employers to notify employees of their reemployment rights after military service. Posting the DOL’s “Your Rights Under USERRA” notice where employee notices are customarily placed satisfies this obligation.¹⁰

Where to Get the Posters for Free

The Oklahoma Department of Labor hosts its state posters — minimum wage, Oklahoma USERRA, and PEOSH — for download on its workplace posters page.³ Federal posters can be downloaded or ordered through the U.S. Department of Labor’s workplace posters page and its publication ordering system.¹¹ The Workers’ Compensation Commission provides CC-Form 1A on its forms page.²

Third-party vendors send official-looking mailers implying you must buy posters from them. Some mimic government letterhead. Subscription services typically charge $50 to $70 per year for what agencies hand out at no cost. Before paying anyone, check the agency website.

How and Where to Display Them

Both state and federal rules use the same basic standard: posters go in a conspicuous place where employees can readily see them. In practice that means break rooms, hallways near time clocks, or a central bulletin board employees pass during their shifts. The display cannot be blocked by furniture, equipment, or other signage.

Size matters for two of them. Oklahoma’s minimum wage notice must be at least 8.5 by 11 inches.¹ Any reproduction of the OSHA poster must be at least 8.5 by 14 inches with 10-point type.⁷ All federal posters must be large enough to be easily readable. Torn, faded, or partially covered posters don’t satisfy the requirement.

Employers with multiple locations need a complete set at every site. The Commissioner of Labor or an authorized representative can enter your premises during business hours specifically to check whether the minimum wage notice is properly posted.¹

Remote and Hybrid Workforces

A physical poster on the wall does little for someone who never comes into the office. In Field Assistance Bulletin 2020-7, the Department of Labor set out when electronic posting can substitute for physical display under the FLSA, FMLA, and EPPA. Electronic posting counts only when all three of the following are true:

All employees work remotely full-time, not just some of them.
All employees customarily receive information electronically from the employer.
All employees have readily available access to the electronic posting at all times, without needing to request permission or use a specific computer.

The DOL specifically says posting on an “unknown or little-known electronic location” is insufficient. For hybrid workplaces where some staff come in and others telework full-time, the DOL recommends doing both: keep physical posters at the office and supplement with electronic versions for remote employees.¹²

Non-English-Speaking Workforces

If a significant portion of your workforce isn’t literate in English, certain notices must be provided in a language employees can read. The FMLA regulation is the most explicit: the general notice, eligibility notice, and rights-and-responsibilities notice must all be provided in a language employees can understand when a significant portion of the workforce isn’t English-literate.¹³ The U.S. Department of Labor publishes Spanish-language versions of most federal posters on the same download pages as the English versions.

Penalties for Missing Posters

The consequences range from manageable to severe depending on which poster is missing and which agency shows up.

Oklahoma minimum wage poster: a civil penalty of up to $100 for each day the notice isn’t posted. A single month of non-compliance can reach $3,000.¹⁴
OSHA poster: failure to display the Job Safety and Health poster is a posting violation carrying a penalty of up to $16,550 per violation.¹⁵
FMLA poster: an employer that willfully fails to post the FMLA general notice can be assessed a civil penalty of up to $216 per separate offense.¹³

Beyond the fines themselves, missing notices can undermine an employer’s position in litigation. An employer arguing that a discrimination complaint or workers’ compensation claim is untimely has a harder case when the employee was never given the required information about how to file.

Keeping Posters Current

There is no fixed update schedule. Posters change whenever a new law takes effect, a wage rate adjusts, or an agency revises the notice. The EEOC updated its poster in 2022, and any employer still displaying the older “EEO is the Law” version is out of compliance.¹⁶

Check the Oklahoma Department of Labor’s workplace posters page and the DOL’s federal posters page at least once a year, ideally at the start of the calendar year when many changes take effect. Compare the version dates on your wall to what’s currently posted online, and download replacements when the agencies issue new versions. The cost is zero.

1
Justia Law. Oklahoma Statutes Title 40 – Section 40-197.6 Posting of Notice
2
Oklahoma Workers’ Compensation Commission. Oklahoma Workers Compensation Commission – Forms
3
Oklahoma Department of Labor. Workplace Posters for Oklahoma Employers
4
Oklahoma Public Employees Retirement System. Oklahoma Law Prohibits Discrimination in Employment
5
U.S. Department of Labor. Fair Labor Standards Act FLSA Minimum Wage Poster
6
U.S. Equal Employment Opportunity Commission. Know Your Rights Workplace Discrimination is Illegal Poster
7
Occupational Safety and Health Administration. OSHA Cares Job Safety and Health Workplace Poster
8
U.S. Department of Labor. Family and Medical Leave Act Poster
9
U.S. Department of Labor. Employee Polygraph Protection Act EPPA Poster
10
Office of the Law Revision Counsel. 38 USC 4334 Notice of Rights and Duties
11
U.S. Department of Labor. Workplace Posters
12
U.S. Department of Labor. Field Assistance Bulletin No. 2020-7 Electronic Posting
13
eCFR. 29 CFR 825.300
14
Justia Law. Oklahoma Statutes Title 40 – Section 40-197.14 Penalty for Failure to Post Notice
15
Occupational Safety and Health Administration. OSHA Penalties
16
U.S. Equal Employment Opportunity Commission. EEOC Releases Updated Know Your Rights Poster