Utah labor law posters come in two layers: four state notices required by the Utah Labor Commission, and a set of federal notices required by the U.S. Department of Labor and the EEOC. Every one of them is free to download from the issuing agency, and every one has to go somewhere employees actually see it. The state set covers workers’ compensation, occupational safety and health, unemployment insurance, and pregnancy accommodations. The federal set covers minimum wage, equal employment opportunity, polygraph protection, military reemployment, family and medical leave, and job safety.
The Four Utah State Posters
The Utah Labor Commission identifies four posters that employers must display under state law, all available on its UOSH Resources page.1Utah Labor Commission. UOSH Resources
Workers’ Compensation Notice
Utah Code 34A-2-204 requires every employer that carries workers’ compensation insurance or is authorized to self-insure to post a notice confirming coverage.2Utah Legislature. Utah Code 34A-2-204 – Compliance With Chapter – Notice to Employees This is not a print-and-forget document. You must fill in the name, address, phone number, and policy number of your insurance carrier, or check the box for self-insurance authorization.3Utah Labor Commission. Workers’ Compensation Notice Blank fields defeat the point, since injured workers need that information to file a claim.
Occupational Safety and Health (UOSH) Poster
Utah Code 34A-6-301 requires employers to inform workers of their protections under the state occupational safety and health program.4Utah Legislature. Utah Code 34A-6-301 – Inspection and Investigation of Workplace The UOSH poster is furnished by the Labor Commission and must be placed in a conspicuous location where employee notices are customarily displayed.5Legal Information Institute. Utah Admin Code R614-1-6 – Inspections, Citations, and Proposed Penalties It also alerts workers to their right to report unsafe conditions without retaliation.6Utah Labor Commission. Whistleblower Protection
Unemployment Insurance Notice
Utah Code 35A-4-406 requires employers to permanently post a notice about unemployment insurance benefit rights at suitable points in the workplace, such as near bulletin boards or time clocks.7Utah Legislature. Utah Code 35A-4-406 – Claims for Benefits The Department of Workforce Services supplies the notice at no cost. It explains that unemployment insurance covers workers who lose their jobs through no fault of their own and who are able, available, and actively seeking full-time work.8Utah Department of Workforce Services. Unemployment Insurance Notice to Workers
Pregnancy and Related Conditions Poster
Utah’s Antidiscrimination Act requires employers to provide reasonable accommodations for pregnancy, childbirth, and breastfeeding. The Labor Commission lists the Pregnancy and Related Conditions poster among its required notices, in English and Spanish.1Utah Labor Commission. UOSH Resources This is the one employers most often overlook, likely because it was added later than the other three.
Federal Posters That Layer On Top
Federal posting rules apply on top of Utah’s. Most cover every private employer, but a couple only kick in above a size threshold.
Fair Labor Standards Act
Every employer subject to the FLSA must display a poster explaining minimum wage, overtime, and child labor rules.9U.S. Department of Labor. Fair Labor Standards Act (FLSA) Minimum Wage Poster Utah’s state minimum wage cannot exceed the federal minimum wage by statute, so $7.25 per hour is the operative floor for most Utah workers.10Utah Legislature. Utah Code 34-40-103 – Minimum Wage
Equal Employment Opportunity
The EEOC’s “Know Your Rights” poster applies to employers with 15 or more employees, or 20 or more for age discrimination claims. It covers discrimination based on race, color, sex (including pregnancy, sexual orientation, and transgender status), national origin, religion, age, disability, genetic information, and retaliation.11U.S. Equal Employment Opportunity Commission. Know Your Rights: Workplace Discrimination is Illegal Poster
Employee Polygraph Protection Act
The EPPA poster must be placed where employees and job applicants can readily see it. The law prohibits most private employers from using lie detector tests for pre-employment screening or during employment.12U.S. Department of Labor. Employee Polygraph Protection Act
USERRA
The Uniformed Services Employment and Reemployment Rights Act poster explains job protections for employees who leave civilian work for military service, including reemployment rights, advance-notice duties, and the timeline for returning to work after service ends.13U.S. Department of Labor. Your Rights Under USERRA
Family and Medical Leave Act
The FMLA applies to private employers with 50 or more employees in 20 or more workweeks. Eligible employees can take up to 12 weeks of unpaid leave for a serious health condition, the birth or adoption of a child, or a family member’s serious illness.14U.S. Department of Labor. Family and Medical Leave Act A detail that trips up multi-location employers: the FMLA poster must be displayed at every location, even those where no current employee meets the eligibility requirements.15U.S. Department of Labor. Family and Medical Leave Act (FMLA) Poster
OSHA Job Safety and Health Poster
The federal OSHA “Job Safety and Health: It’s the Law” poster is required alongside Utah’s state UOSH poster. They are two separate notices, not a substitute for one another.
Where to Download Them Free
None of these posters costs money. Poster services sell laminated all-in-one kits for convenience, but nothing prevents you from printing the current versions yourself. The Utah Labor Commission provides all four state posters and links to the federal notices on its UOSH Resources page, with English and Spanish versions available.1Utah Labor Commission. UOSH Resources Federal posters are available directly from the DOL at no charge.16U.S. Department of Labor. Workplace Posters
Check the revision date printed at the bottom of each poster at least once a year. Minimum wage rates, protected classes, and penalty amounts change, and agencies publish updated versions when they do. An outdated poster can be treated the same as no poster at all.
Where and How to Display Them
The consistent rule across state and federal law is that posters go in a conspicuous place where employees customarily see notices. Break rooms, hallways near time clocks, and common kitchens are the usual choices. Post at a readable height, with enough light to read by, and not tucked behind a coat rack or covered by other flyers. The UOSH administrative code also requires employers to keep notices from being altered, defaced, or covered.5Legal Information Institute. Utah Admin Code R614-1-6 – Inspections, Citations, and Proposed Penalties
Multiple work locations need a full set at each site.
Remote and Hybrid Workforces
Businesses with remote workers face a practical problem: no break room wall to post on. The DOL addressed this in Field Assistance Bulletin 2020-7, but the guidance is narrower than most employers assume. Electronic-only posting substitutes for hard copies only when all three of these conditions are met:
- Every employee at the company works remotely, not just some.
- All employees customarily receive information from the employer through electronic channels.
- Every employee can view the posted notices at any time without requesting special permission to open a file or log into a restricted system.
When a business has a mix of on-site and remote workers, the DOL expects physical posters at the worksite, supplemented by electronic copies for remote staff. Electronic posting alone is not enough in a hybrid environment.17United States Department of Labor. Field Assistance Bulletin No. 2020-7 Posting in an obscure corner of an intranet also fails the test. Tell workers where to find the digital notices during onboarding, and remind them periodically.
Language Versions
Federal regulations generally do not require postings in languages other than English. The FMLA is one exception: if a significant portion of an employer’s workforce is not literate in English, the FMLA poster must be provided in the appropriate language.18U.S. Department of Labor. Posters – Frequently Asked Questions The DOL does not define a specific percentage threshold for “significant portion.”
The Utah Labor Commission publishes Spanish-language versions of all four required state posters.1Utah Labor Commission. UOSH Resources Even where not strictly required, a notice workers cannot read does not accomplish much.
What Non-Compliance Costs
Federal penalties are the steepest. OSHA can fine an employer up to $16,550 for each posting-requirement violation, with the same maximum applying to other-than-serious and serious violations. Willful or repeated violations can reach $165,514 per violation.19Occupational Safety and Health Administration. OSHA Penalties These amounts are adjusted annually for inflation.
On the Utah side, penalties are less uniform. An employer that fails to maintain workers’ compensation coverage at all faces penalties of at least $1,000 and possible injunctions halting business operations.20Utah Labor Commission. Employers Retaliating against an employee for filing a workers’ compensation claim can trigger fines up to $5,000 per violation under Utah Code 34A-2-114.21Utah Legislature. Utah Code 34A-2-114 Fines specifically for failing to display a state poster are less clearly defined in Utah statute, but the compliance risk runs beyond the fine itself. Workers who don’t know their rights because the notice isn’t up are more likely to bring claims the employer could have handled internally.