What Posters Are Required in the Workplace in Florida?

Every Florida business with at least one employee has to post a mix of federal and state workplace notices, and the required workplace posters in Florida cover minimum wage, job safety, discrimination, reemployment assistance, and several industry-specific rights. The baseline set is small, but it grows once you hit 15 employees, 50 employees, hire minors, or operate certain regulated businesses. Missing a single OSHA notice can carry a civil penalty up to $16,550, and a bare wall can extend the clock on a discrimination lawsuit by months or years.

Federal Posters Every Florida Employer Needs

Four federal notices apply to nearly every private employer in the state, regardless of size.

The OSHA “Job Safety and Health” poster explains the right to a safe workplace and how to report hazards. It must go where employees can easily see it.¹

The Fair Labor Standards Act minimum wage poster is required if any of your employees are covered by federal minimum wage or overtime provisions.²

The Employee Polygraph Protection Act poster explains the restrictions on lie detector tests at work.³

The “Your Rights Under USERRA” poster covers reemployment rights for employees returning from military service.⁴

Posters Triggered by Workforce Size

Two additional federal posters kick in once you grow past certain headcounts.

At 15 or more employees, you must display the EEOC “Know Your Rights” poster. It covers federal prohibitions on discrimination based on race, sex (including pregnancy, sexual orientation, and gender identity), national origin, religion, age, disability, and genetic information. The current version was updated in 2023 to include the Pregnant Workers Fairness Act.⁵

At 50 or more employees in 20 or more workweeks during the current or prior calendar year, you must post the Family and Medical Leave Act notice. This one applies at every location, even sites where no individual employee qualifies for FMLA leave.⁶

Florida State Posters

The Florida Department of Commerce maintains the official list of state notices.⁷ Four apply broadly, and a few more apply only in specific situations.

Florida Minimum Wage

Every Florida employer must display the current state minimum wage poster. A 2020 constitutional amendment set a schedule of annual increases: the minimum wage rose to $14.00 per hour on September 30, 2025, and reaches $15.00 per hour on September 30, 2026.⁸ After that, future adjustments follow inflation. Tipped employees have a lower cash wage floor, with the difference credited against tips. Because the rate changes every year, this is the poster you are most likely to need to swap out annually.⁹

Florida Anti-Discrimination Notice

The Florida Commission on Human Relations publishes a poster covering protections under the Florida Civil Rights Act. It supplements the federal EEOC poster with state-specific contact information.¹⁰

Reemployment Assistance (RT-83)

The RT-83 poster explains Florida’s unemployment insurance system and how workers can file for benefits after losing a job.⁷

Child Labor Law Poster

If you employ minors between 14 and 17, Florida requires you to post the Child Labor Law notice, which outlines work-hour restrictions and prohibited occupations.¹¹

Workers’ Compensation

Florida’s workers’ compensation posting rule is narrower than many employers assume. Under Florida Statute 440.055, employers with fewer than four employees who are permitted to opt out of coverage and choose to do so must post a clear written notice at each worksite informing workers that they are not entitled to benefits.¹² In practice, most insurance carriers provide a workers’ compensation poster to insured employers and expect it to be displayed, and doing so protects you if an employee later claims they weren’t aware of their rights.¹³

Human Trafficking Signs for Specific Businesses

These sit outside the usual labor-law set, which is why they get missed. If you run one of the covered business types, Florida requires a public awareness sign.

Under Florida Statute 787.29, adult entertainment establishments and massage businesses that are not owned by a health care practitioner regulated under Chapter 456 must display a human trafficking awareness sign where the public and employees can see it.¹⁴

Hotels, motels, and other public lodging establishments have a separate requirement under Florida Statute 509.096: a sign at least 11 by 15 inches, printed in at least 32-point type, in both English and Spanish, carrying the Florida Human Trafficking Hotline number (1-855-FLA-SAFE) and a statement that victims are protected under state and federal law.¹⁵

Healthcare providers licensed under boards including massage therapy, medicine, nursing home administration, and pharmacy must also post a human trafficking sign where employees can access it, following the same size and language specifications.¹⁶

Industry Add-Ons

A few more notices apply to specific types of work.

Federal construction contractors covered by the Davis-Bacon Act must post the prevailing wage rates at the job site.¹⁷ Federal supply contractors covered by the Walsh-Healey Public Contracts Act must display their own poster during covered work.¹⁸ Employers of migrant or seasonal farmworkers must post a notice under the Migrant and Seasonal Agricultural Worker Protection Act.¹⁹

Where to Get the Posters and How to Display Them

All required federal and Florida posters are free. The U.S. Department of Labor hosts the federal posters along with a Poster Advisor tool that walks you through which notices apply to your business.²⁰ Florida posters come from the Department of Commerce.⁷ Private vendors sell laminated all-in-one sets, but you are never required to buy one.

Posters must go in a conspicuous place where employees and job applicants can see them easily. Break rooms, hallways near time clocks, and shared kitchens are the usual spots. Each worksite needs its own set. OSHA’s regulation requires the notice to be posted “in a conspicuous place or places where notices to employees are customarily posted.”¹

Remote and Hybrid Workers

Electronic-only posting works only in narrow conditions. Under Field Assistance Bulletin 2020-7, it satisfies the requirement when every employee works entirely remotely, customarily receives information from the employer electronically, and has readily available access to the posting at all times without needing permission to view it.²¹ For hybrid workforces with any on-site staff, physical posters are still required at the workplace, with electronic posting encouraged as a supplement for remote workers.

Language

Federal posters are available in English and several other languages. If a significant portion of your workforce speaks a language other than English, display the poster in that language too. There is no hard federal threshold defining “significant,” but the general guideline is around 10 percent of the workforce at a location. Some Florida notices, like the human trafficking signs, have bilingual requirements written into the statute itself.

Penalties for Missing or Outdated Posters

The fines vary widely because each law has its own enforcement structure.

OSHA. Failure to display the Job Safety and Health notice can bring a citation up to $16,550 per violation, based on a $7,000 statutory base adjusted for inflation.²²

EEOC. The penalty for failing to post “Know Your Rights” is $680 per violation, adjusted annually.⁵

FMLA. A willful refusal to post the FMLA notice carries a maximum penalty of $216 per offense.²³

FLSA. There is no citation or penalty specifically for failing to post the federal minimum wage notice, though the DOL still requires it.²⁰

Each missing poster at each location is a separate offense. An employer with three locations and two missing posters at each could face six separate penalties.

The Lawsuit Clock Problem

The fines are not the biggest risk. If you fail to display the required EEO notice and an employee was genuinely unaware of their right to file a discrimination charge, courts have allowed the normal filing deadline to be extended. Under EEOC guidance, the 180-day or 300-day filing period does not begin running until the employee learns of their rights or retains an attorney.²⁴ A bare wall today can turn into a viable lawsuit years later that would otherwise have been time-barred.

1
Occupational Safety and Health Administration. 29 CFR 1903.2 – Posting of Notice; Availability of the Act, Regulations and Applicable Standards
2
U.S. Department of Labor. Fair Labor Standards Act (FLSA) Minimum Wage Poster
3
U.S. Department of Labor. Employee Polygraph Protection Act (EPPA) Poster
4
U.S. Department of Labor. Your Rights Under USERRA Poster
5
U.S. Equal Employment Opportunity Commission. Know Your Rights: Workplace Discrimination is Illegal Poster
6
U.S. Department of Labor. Family and Medical Leave Act (FMLA) Poster
7
Florida Department of Commerce. Display Posters and Required Notices
8
Florida Division of Elections. Constitutional Amendment Article X, Section 24
9
Florida Commerce. 2025 Minimum Wage Poster
10
Florida Commission on Human Relations. Discrimination Poster
11
Florida Department of Education. Child Labor Laws and Information
12
Florida Legislature. Florida Statutes 440.055 – Notice Requirements
13
Florida Department of Financial Services. Brochures, Guides, and Posters
14
Florida Legislature. Florida Statutes 787.29 – Human Trafficking Public Awareness Signs
15
Florida Legislature. Florida Statutes 509.096
16
Florida Health Source. Florida Human Trafficking
17
U.S. Department of Labor. Davis-Bacon Poster (Government Construction)
18
U.S. Department of Labor. Walsh-Healey Public Contracts Act (PCA)
19
U.S. Department of Labor. Migrant and Seasonal Agricultural Worker Protection Act Poster
20
U.S. Department of Labor. Workplace Posters
21
U.S. Department of Labor. Field Assistance Bulletin No. 2020-7
22
Occupational Safety and Health Administration. 29 USC 666 – Penalties
23
U.S. Department of Labor. Civil Money Penalty Inflation Adjustments
24
U.S. Equal Employment Opportunity Commission. Section 2 Threshold Issues